Job Title: Assistant Project Manager – Outside Electrical Construction
Location: Philadelphia
Department: Project Management / Operations
Reports To: Project Manager
FLSA Status: Exempt
Employment Type: Full-Time
Position Summary:
The Assistant Project Manager supports the successful execution of outside electrical construction projects by coordinating administrative functions, tracking project documentation, and assisting the Project Manager and field team with scheduling, reporting, and compliance. This role ensures the smooth flow of information between the office, field crews, clients, vendors, and subcontractors.
Key Responsibilities:
• Assist Project Managers with daily administrative tasks related to active construction projects
• Prepare, maintain, and organize project documentation including contracts, change orders, RFIs, submittals, and job packets
• Track and manage project schedules, procurement timelines, and work progress reports
• Ensure proper documentation and recordkeeping in both digital (shared drive/project management software) and physical formats
• Maintain accurate employee and subcontractor time records, equipment logs, and material delivery records
• Coordinate and schedule project meetings, prepare agendas, and distribute meeting minutes
• Assist with preparation and submission of permits, safety meetings, safety documentation, and compliance reports
• Support job cost tracking and assist with invoice processing and reconciliation
• Communicate professionally with clients, vendors, utility companies, and inspectors
• Collaborate closely with field crews to support operational needs and resolve administrative issues
• Maintain confidentiality of sensitive employee and project-related information
Qualifications:
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field preferred
• 2+ years of administrative experience in construction or a similar industry, preferably in electrical or utility construction
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management software (e.g., Procore, Viewpoint, or similar)
• Ability to prioritize tasks and work independently in a fast-paced environment
• Strong written and verbal communication skills
• Familiarity with outside electrical construction processes, terminology, and safety protocols is a plus
Working Conditions:
• Primarily office-based with occasional visits to job sites
• May require extended hours during critical project phases
• Must be able to handle a variety of administrative tasks under time-sensitive conditions
Equal Opportunity for All: Our Promise
Kuharchik is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Kuharchik complies with all applicable laws, regulations, and executive orders regarding equal employment opportunity and affirmative action. We take affirmative action to ensure equal opportunity in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other personnel actions.
Kuharchik also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
